TRANSFORMING HIGHER EDUCATION DATA PROCESSES
Higher education institutions have to maximise its usage of campus facilities. Given that the campus resources available are limited, it is vital that the university allocates the right amount of people for its rooms, lecture halls and facilities. This means that the institution must have every campus resource utilised as often as possible with the perfect amount of students in each room. To do this manually is a logistical and planning nightmare.
In our experience with universities, we find that it often takes planning departments 3 to 4 weeks to compile the correct data from different departments and put it into excel. This does not ensure that the data is trustworthy, and still requires manual calculations to utilise campus resources efficiently.
For planning directors, the following questions must be addressed:
- Is the data we are using trustworthy?
- Can we access the data immediately?
- Can we develop an automated, flexible process that will fit in with the current data processes?
THE CAMPUS UTILISATION SOLUTION
Advantages
Self service model maintained internally
No programming skills needed
Fast Engine, repeatable workflows
Combine Data sources
What-if scenario planning and predictions
Fast Deployment
Single point of truth
IMPLEMENTATION APPROACH
Prerequisites
Complete the Implementation prerequisites
Prepare for proof of concept (obtain accesses, map processes)
Proof of Concept
Start with FREE trial of Alteryx
Build skeleton of model
Prove Alteryx is the right solution
Develop and Deploy
Purchase 1 Alteryx Designer License
Build fully working automated solution based on requirements and visualise results for analysis
Deploy the model
Training of users for self-maintenance
Advanced Shareable Solution
Purchase Alteryx Server license along with a few more designers
Easily share the model with others
Give other departments the access to build their own
Leverage Alteryx for other processes
SOLUTION BENEFITS
Billigence, with our software partners Alteryx, have developed a specific, flexible solution for campus utilisation. The model, that can be built and implemented in your institution, can be maintained by internal business users. This is because the Alteryx platform provides intuitive drag and drop functionality. No programming skills are required. It also has the flexibility to work with existing data formats and processes.
The fast engine is able to prepare and cleanse data, blend data sources and map out processes in a matter of seconds. Repeatable processes that require arduous manual work can now be automated and repeated. This saves time, labour and money. It also allows planners to spend more time focussing on meaningful analysis. Furthermore, the platform gives users the ability to run simulations and predictive models. This ‘what if?’ scenario planning helps planners better predict the impact of changes within the institution. What if 8% of students drop out? What if the amount of business students grows 3% per annum? What will that look like in 3 years? How will this affect resources?
“Billigence have proven themselves to be a strong and consistent partner, always accommodating and delivering value above and beyond our expectations whenever there’s a need. We have built a strong relationship with the team which will continue to grow as Billigence support our strategic objectives towards becoming a data driven University.”
“Getting Billigence on board has proved to be an excellent decision. They’ve had the skills, experience and tools to tackle some of our long-standing data challenges and quickly solve them. They’ve really moved our management conversations forward, busting some myths and helping us to focus on the real challenges.”
“Billigence’s approach to enabling my team to use Alteryx has been first class. We never felt lost in the complexity of the process and Billigence was able to teach us and show us what we needed to do simultaneously. It was also great fun. We made far more progress in one working week with Billigence than we had dreamed was possible at the start of the project. Undoubtedly we will become avid Alteryx users and keep our link to Billigence’s expertise on student number planning to ensure our University prospers.”